PTO Management Automation
Your team has learned not to bother asking for PTO because requests sit.
PTO management software that evaluates every request against accruals, policies, and team coverage. Agents draft a recommended decision and attach the reasoning. You sign or override — routine requests in one click.
~4 hrs/wk back to you · every PTO request decided within 24 hrs
HOW IT WORKS
Three steps per request.
Managed service. We do the setup, the agent orchestration, the exception handling. You own the decisions.
Step 1
Agents read every PTO request as it lands.
From Slack, your HRIS, or wherever requests originate. Pulled with the employee’s accrual balance, the team’s leave calendar, your blackout dates, and prior approvals all attached.
Step 2
Agents evaluate against your policy. Each request gets a recommended decision.
Accrual checked, blackout calendar applied, team coverage validated, policy alignment scored. Each request lands in your queue with an approve-or-deny recommendation and the reasoning — accrual balance, conflicting team leaves, end-of-quarter status, prior precedent.
Step 3
Your HR Operations Lead signs or overrides. One click each.
Open the queue, see the recommended decisions with reasoning. Sign in one click when you agree; override with a note when you don’t. Employees get answers within the day. Agents learn from your overrides for next cycle.
Where the line sits.
Agents run the repetitive work your people lead / HR Operations Lead shouldn’t be doing. You stay in charge of the judgment.
Specifically, agents don't:
- Approve a PTO request that exceeds the employee's accrual without your sign-off.
- Approve PTO during your blackout calendar without flagging it for review.
- Email an employee about a PTO denial without your HR Operations Lead reviewing the note.
A human approves anything that changes your books, your customers, your compliance posture, or your people. Every time.
YOUR DATA STAYS YOURS.
Agents read what they need to do the work. Nothing is stored on our side. Nothing is used to train models.
PRODUCTION-READY ON DAY ONE.
Every deployment includes governance and approval chains, role-based access control, monitoring, and model management.
Ready to pressure-test it?
Talk to an agent or drop a note. We'll come back with a proposal.
FAQ
Frequently Asked Questions
Yes. Kickoff includes mapping each policy — accrual rules, eligibility, carryover, blackouts. Agents apply them; you don’t simplify.
Override with a note explaining why. Agents learn from the override and refine the rule for next time. Nothing is final until you’ve signed.
No. We sit on top of whichever HRIS you use. Agents do the rule-checking and recommendation; your HRIS keeps the balance ledger.
Three deployment options: our compliant environment, your cloud, or on-prem. Data stays in the perimeter you pick. Agents read inline to do the work — nothing copied, stored, or used to train models.
Let's look at your workflow together.
Talk it through with an operator now, or send a note. Tell us what's eating your week — we're here to take routine work off your team's plate so they move faster on what matters.
LIVE · TALK OR TYPE
Talk it through with your operator.
A few minutes with the operator who knows this kind of work. Tell them what's slowing you down; if it's a fit, we'll line up a human follow-up to take it further.
Talk or type — your choice. No phone number needed.
ASYNC · 1 BUSINESS DAY REPLY
Or send us your workflow.
Tell us what eats your week. We read every one and reply within a business day.
